Virtual Attendance for Parents
Guidance for Confirming and Documenting Virtual Attendance
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Virtual Attendance Definition
Virtual attendance refers to the delivery of instructional content that does not occur in a physical classroom on school grounds or school property. Virtual attendance is determined by whether or not a student submits work or participates in assigned activities in accordance with the classroom teacher’s written requirements.
Students receiving virtual instruction who submit assignments or participate in assigned learning experiences by the deadline established by the classroom teacher in conjunction with the building administrator should be considered present. Students who fail to submit assignments or participate in the assigned learning experience(s) by the deadline established by the classroom teacher with approval from the building administrator should be considered absent. An absence is “excused” or “unexcused” using district procedures and policies and consistent with state law and regulations.
Hybrid Schedule
For a hybrid schedule (onsite instructional days combined with virtual instructional days), if assignments are to be completed over a number of scheduled virtual days and students submit the assignments by the deadline established by the classroom teacher, they should be considered present for each of the associated virtual instructional days. To reduce the possibility of students being unaccounted for, educators must reconcile virtual attendance on Friday.
Addressing Student Attendance due to COVID-19
Students not participating in instruction (virtual or non-virtual) due to reasons associated with COVID-19 should be marked absent. Absences associated with COVID-19 should be excused, using the “SC-FLU” code along with a descriptor in the comment field: “COVID-19”.
Students who are quarantine due to COVID-19 exposure may be offered virtual learning instruction during that timeframe.
Hybrid model examples:
The following table models attendance during a week where students are onsite Monday and Wednesday and virtual the remainder of the week. The same example would be used for Tuesday and Thursday attendance virtual the rest of the week, Note, the teacher’s written classroom procedures and district policy could alter the Attendance Results for each scenario.
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Scenario
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Attendance Result
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Student A attends school on Monday and Wednesday and successfully submits/participates in all assigned virtual learning experience(s) by Friday
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Student is marked present Monday and Wednesday; “SC-VTP” for the other days of the week
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Student B attends school on Monday and Wednesday and fails to submit/participate in all assigned virtual learning experience(s) by Friday
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Student is marked present Monday and Wednesday; absent the other days
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Student C does not attend school on Monday or Wednesday and successfully submits/participates in all assigned learning experience(s) by Friday
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Student is marked absent for Monday and Wednesday; “SC-VTP” for the other days of the week
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Student D attends class Monday is absent Wednesday and fails to submit/participate in all assigned learning experience(s) by Friday
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Student is marked present for Monday and absent for 4 days
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Student E attends class on Monday and is absent on Wednesday but successfully submits/participates in all assigned learning experience(s) by Friday
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Student is marked present for Monday; absent for Wednesday; and “SC-VTP” for the remainder of the week |
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Student F does not attend school Monday or Wednesday and fails to submit/participate in all assigned learning experience(s) by Friday
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Student is marked absent for the entire week
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Parents should contact their
child’s school for further attendance questions.